Senior Admin Finance Coordinator (Project Management)

The Department of Anesthesiology at the University of Oklahoma Health Sciences Center is seeking a detail-oriented and experienced Senior Administrative and Financial Coordinator to support the department¿s financial and HR operations. This role is essential in ensuring accurate financial reporting, maintaining compliance with purchasing guidelines, supporting budget planning, and assisting with HR and payroll processes. The ideal candidate is organized, highly analytical, and thrives in a collaborative environment focused on operational efficiency and continuous improvement. Oversees and provides professional administrative support, financial management and budget planning for the department.  

Duties:

• Processes new hire and termination paperwork. Maintains personnel files and update the incoming and outgoing employee information. 
• Oversees records maintenance (inventory, personnel, office files, etc.)
• Submits all paper PAF, EPAF, EDR, travel, and PETs. Update time supervisor approver in PeopleSoft, assign required trainings, and run reports as needed.
• Manages approval process for payroll, leave accounting/reporting, and other financial matters
• Assists with developing, implementing, and interpreting policies and procedures, ensuring compliance with federal, state and university policies and regulations.
• Assists with coordination and planning of program hosted events and programs/logistics, negotiates with contractors and vendors.
• Selects, supervises, trains, and evaluates performance of assigned staff.
• Coordinates and executes department events.
• Maintains budget and grant administration, account reconciliation, Pcard management, OU Foundation funds, and other departmental support.
• Performs account reconciliation to balance financial statement transactions to source documents and forecast cash flow and account balance
• Prepares and reconciles Grant / Foundation reports and check over cash balance in accounts.
• Provides Faculty support with purchases, travel and faculty liaison, policies and procedures, faculty awards, funding requests, reimbursement requests.
• Performs various duties as needed to successfully fulfill the function of the position.

Required Education: Bachelor's degree in Accounting, Finance, Business, Management, or related field, AND:

• 24 months of office management, financial management, or related experience.

Equivalency/Substitution: Will accept 48 months experience in lieu of the Bachelor's degree for a total of 72 months related experience.

Skills:

• Basic math skills
• Advanced computer skills with wide knowledge of business software
• Proficient in Microsoft Office
• Detail oriented for accuracy of data and information
• Highly organized and able to handle multiple projects and deadlines

Certifications: None

Working Conditions:

• Physical:
  • Sit for prolonged periods.
  • Communicate effectively and listen.
  • Ability to engage in repetitive motion.
• Environmental:
  • Standard office environment

Supervision: Supervisor-2

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Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.