Executive Administrative Assistant (Finance)
Description
Vitalant is seeking a highly organized, service-oriented Division Administrative Manager to provide day-to-day administrative support to our Division President and senior leaders.
Your impact as a Division Administrative Manager is vital. Support Vitalant's life-saving mission by ensuring leadership is organized, prepared, and supported through expert calendar management, travel coordination, event logistics, and administrative excellence.
What to Expect
Schedule: Monday-Friday, daytime hours, with occasional evenings and weekends based on business needs.
Our comprehensive total rewards support you, your family, and your future with:
- Medical, dental, and vision insurance
- 401(k) with a 5% company match
- Tuition assistance up to $5,000 per year
- Free basic life and AD&D insurance
- Free short- and long-term disability insurance
- Generous paid time off
- Employee Resource Groups
- Recognition programs and employee perks
- Provide executive-level administrative support to the Division President and Senior Leadership Team
- Coordinate calendars, meetings, conference room setup, and travel arrangements
- Organize meetings and events, including meals, logistics, and venue coordination
- Prepare polished reports, presentations, and spreadsheets for leadership use
- Maintain Notary Public certification and perform notarial services as needed
- Coordinate general office support including supplies, equipment service, and vendor interaction
Requirements
- Bachelors Degree or equivalent in experience required
- Five years related experience required
- Three years supervisor experience required
- Excellent communications, interpersonal and organizational skills required
Summary
About Us
Vitalant is one of the nation's largest nonprofit blood and biotherapies healthcare organizations, providing hospitals and patients across the U.S. a safe blood supply, specialized laboratory services, transfusion medicine expertise and world-renowned research. We have a network of 115 donation centers across the U.S. and host approximately 60,000 blood drives annually. Vitalant provides blood and special services to patients in more than 900 hospitals across the U.S. where millions of people depend on blood donations from our generous donors.
Vitalant is committed to fostering an inclusive workplace built on a foundation of respect, integrity, teamwork, and excellence. We create opportunities for employees of all backgrounds to feel valued, seen and heard. We believe this mission drives creativity and innovation, as employees experience an environment conducive to personal growth and career development.
EEO/Disabled/Veterans
Our organization is an equal employment/affirmative action employer. If you need accommodation for any part of the employment process because of a medical condition or disability, please send an e-mail to Careers@vitalant.org to let us know the nature of your request.
For more EEO information about applicant rights click here
