HWS Payroll Analyst I/II (Finance)

The County of Riverside's Housing and Workforce Solutions (HWS), Administrative Team, is seeking to fill a vacancy for a HWS Payroll Analyst I/II (Administrative Services Analyst I/II) located in Riverside, CA.

The selected HWS Payroll Analyst will manage payroll operations for five divisions, supporting approximately 385 authorized positions, including temporary employees and interns. They will review timesheets, verify hours worked, maintain payroll records, and ensure compliance with state and local leave laws. The analyst will process payroll adjustments, conduct audits using PeopleSoft, and collaborate with Human Resources to monitor and report on leaves of absence, including FMLA and disability leave. Additionally, they will assist with new hire onboarding, provide payroll-related training, and offer strategic recommendations to enhance payroll processes. Success in this role requires strong attention to detail, analytical thinking, and excellent organizational and communication skills.

Competitive candidates will possess experience with PeopleSoft or similar software systems, payroll processing within a unionized environment, interpreting contracts and legal language, knowledge of various leave types and payroll-related laws, analyzing large datasets using Excel, and creating reporting. Additionally, they will possess strong critical thinking skills, strong written communication skills, the ability to work independently and make strategic decisions, and a calm and professional demeanor in all interactions. Certification as a Payroll Expert or holding other relevant payroll certifications is highly desired.

The level at which the position will be filled is at the Department's discretion and is based on candidate qualifications.

Administrative Services Analyst I is a natural progression underfill for the class of Administrative Services Analyst II. Incumbents are eligible to promote to Administrative Services Analyst II after obtaining one year of experience as an Administrative Services Analyst I, receiving a satisfactory performance evaluation, and meeting the educational and/or experience requirements. Failure to meet the requirements to promote at the end of the probationary period will result in incumbents being returned to their former County classification or new hires being probationary released.

Meet the Team!
Housing and Workforce Solutions (HWS) provides services that enhance the lives and wellbeing of the county's most vulnerable constituents and consists of the following agencies: Housing Authority of the County of Riverside (HACR), County of Riverside Community and Housing Development (CHD), Riverside County Workforce Development (WD), Community Action Partnership of Riverside County (CAP), and the Office of Homeless Services (OHS). All 5 of these agencies work in a collaborative and integrated approach to decrease poverty, provide homelessness prevention and services, increase the supply of affordable housing, and administer federal and state programs that address these issues.

The HWS administration team serves all 385 HWS staff in the areas of human resources, payroll, space planning, and technology, and collaborates with other Riverside County Internal Service Departments to efficiently delivery those services.ADMINISTRATIVE SERVICES ANALYST I ($59,228.99 - $78,572.67 Annually )
• Conduct studies of operational, service, and programmatic activities including workflow, organizational structure, operating procedures, space utilization, facilities management, equipment usage, and staffing patterns; develop reports and recommendations for appropriate action based on the analysis of collected data.
• Assist in the preparation of budgets and performs cost/benefit analysis of specific programs; review financial data on an on-going basis to ensure conformance with established guidelines.
• Monitor adherence to contract terms.
• Develop written procedures to clarify or describe standard practices; design or improve forms to expedite procedures; coordinate the publication and dissemination of procedures; review present and pending legislation to determine effect on departmental operations and programs.
• May assist in the preparation of grant applications; participate in various meetings and present and/or gathers data to assist management in making administrative and operational decisions; prepare a variety of records, reports, and correspondence.
• May direct, train, assign, and evaluate subordinate clerical and technical personnel in the performance of routine tasks.
ADMINISTRATIVE SERVICES ANALYST II ($71,920.21 - $95,465.91 Annually )
• Plan, coordinate, and conduct studies of administrative, operational facilities management activities including fiscal operations, budget preparation and control, equipment usage, staffing patterns, workflow and space utilization.
• Develop reports and recommendations for appropriate action based on the analysis of gathered data.
• Prepare or assist in the preparation and/or review of budgets by analyzing need for budget items requested to determine whether or not items are justifiable, based on program objectives and priorities; review financial data on an on-going basis to ensure conformance with established guidelines; examine and make recommendations for the transfer of funds.
• Recommend and establish contract forms and procedures; monitor adherence to contract terms.
• Research availability and applicability of grant funding; research methods necessary for specific grant proposals; recommend and monitor procedures for grant implementation.
• Upon request, develop and recommend policies and procedures; develop written procedures to clarify or describe standard practices; design or improve forms to expedite procedures.
• Coordinate the publication and dissemination of procedures; review present and pending legislation to determine effect on departmental operations and programs.
• Participate in various meetings and present and/or gather data to assist management in making administrative and operational decisions. • May direct, train, assign, and evaluate subordinate clerical and technical personnel in the performance of standard tasks.ADMINISTRATIVE SERVICES ANALYST I
OPTION I
Education: Graduation from an accredited college or university with a bachelor's degree, preferably with a major in accounting, business or public administration, finance, or a closely related field to the assignment. (Qualifying experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.)

OPTION II
Experience: Four years of paraprofessional experience in an administrative capacity.

OPTION III
Experience: One year as an Administrative Services Assistant with the County of Riverside.

ADMINISTRATIVE SERVICES ANALYST II
OPTION I
Education: Graduation from an accredited college or university with a bachelor's degree, preferably with a major in accounting, business or public administration, finance, or a closely related field to the assignment. (Administrative, paraprofessional or technical experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.)

Experience: One year of professional experience in an administrative capacity.

OPTION II
Education: Graduation from an accredited college or university with a bachelor's degree, preferably with a major in accounting, business or public administration, finance, or a closely related field to the assignment. (Administrative paraprofessional, or technical experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.)

Experience: Two years of paraprofessional or technical experience in an administrative capacity.

OPTION III
Experience: One year as an Administrative Services Analyst I with the County of Riverside.

ALL OPTIONS
Knowledge of: Principles of administration, organization and management necessary to analyze and evaluate operations, services and programs; principles and practices of fiscal management and/or budgetary control; grantsmanship; basic elements of supervision; and/or contract monitoring.

Ability to: Collect and evaluate data; draw conclusions and formulate recommendations and project consequences of recommendations; monitor expenditures and maintain fiscal control; develop and write grant applications; interpret legislative and administrative mandates and regulations; plan, organize and supervise the work of subordinate clerical or technical staff; establish and maintain effective working relationships with those contacted in the course of work; communicate effectively in written and verbal form. What's Next?
Open to All Applicants
This recruitment is open to all applicants. Qualified applicants may be considered for future vacancies throughout the department.

Applicants who are current County of Riverside employees and/or current employees of HWS may be considered before other applicants depending on the volume of applications received.

Qualified applicants may be considered for future vacancies throughout the County.

For questions regarding this recruitment
For specific questions regarding this position, contact Genesis Ochoategui at gochoategui@rivco.org .