Media Sales Assistant (Finance)

WUSF is a comprehensive public media organization that operates WUSF 89.7, an NPR news radio station, and all-classical music radio station, WSMR 89.1 and 103.9, and provides digital content online, through newsletters, podcasts and social media and serves a weekly broadcast audience of greater than 350,000. WUSF is a department of the University of South Florida, with 89 employees and a budget of $11 million and provides internships to students. WUSF's main studios are on the USF Tampa campus, with a broadcast and music performance studio on the USFSM campus and an office and news production studio on the USFSP campus.

The WUSF's Media Sales Assistant's role at WUSF is essential for smooth operations, encompassing underwriting order management-from securing and verifying broadcast and digital orders with FPM and NPM to ensuring compliance in the Wide Orbit Traffic System. The position also plays a key part in event planning and coordination, handling logistics and on-site support for WUSF's events. Additionally, responsibilities include weekly contractauditing and DocuSign processing, managing Account Executive expenses, providing comprehensive client support and database management via CRM, and generating crucial financial reports and analyses. This role further contributes to internal team cohesion through staff engagement support and provides necessary administrative and lobby assistance.Minimum Qualifications: This position requires a high school diploma or equivalent, with at least four years of experience in an office or administrative support position. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

Preferred Qualifications: Preferred Qualifications: An Associate's Degree in Business with four years of experience in an office or administrative support position. Experience with Eventbrite, CRM Software, Media Trafficking software, and all Microsoft Office Products.

FLSB1310 Equivalency:

4 years of directly relevant experience may be substituted for a bachelor's degree.

6 years of directly relevant experience may be substituted for a master's degree.

This position may be subject to a Level 1 or Level 2 criminal background check

Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Contact the USF ADA Lead ( hr-ADA-Request@usf.edu ) to coordinate your accommodation request.Working at USF
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With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
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About USF
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The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu .

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• Underwriting Order Management: Responsible for working with Florida Public Media (FPM) and National Public Media (NPM) representatives to assist them in placing broadcast and digital orders. After securing orders,into review and verify all information as described in the order; enter orders in to the Wide Orbit Traffic System; review copy to assure copy adheres to WUSF Public Media guidelines. Understand the workings of FPM and NPM accounts and FPM and NPM projections.
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• Event Planning & Coordination: Help lead the planning, coordination, and execution of various WUSF events, engagement events, and help with the Special Events Committee. This includes helping to manage logistics, vendor coordination, attendee communication, and on-site event support to ensure successful and engaging experiences.
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• Contract Auditing and DocuSign: Conduct weekly auditing using Traffic Reports and internal logs for completed cash and trade contracts submitted by the Account Representatives. Processes contracts in DocuSign for the client and the General Manager's signature and provides completed contracts to the Business Office.
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• Expense Management: Manage and process mileage, travel, and conference expenses for Account Executives. Submit paperwork to the USF Foundation and the Business Office for processing
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• Client Support & Database Management: Assist Account Executives with prospective, new, and renewing clients. Coordinate, maintain, and help manage a database for all contacts for the Underwriting Department by utilizing the contact management system (OnePage CRM) and internal logs. This includes fielding and tracking all underwriting inquiries and prospects, and distributing them to Account Executives as directed. Facilitate the onboarding of new Underwriting Sponsors and provide customer support for new and renewal sponsors.
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• Reporting & Analysis: Develop regular reports for the department and manager. Reports include using data weekly to track billing revenue and versus goal projections. Other reports include monthly, quarterly, and annual billing.
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• WUSF Staff Engagement Support: Work with the Executive Administrative Specialist and other staff to plan and execute internal team-building activities across all departments
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• Lobby Presence & Administrative Support: Fill-in for the receptionist, process mail and checks as needed.
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