Administrative Assistant (Administrative)
GPI Geospatial is seeking a Full-Time Administrative Assistant at our Doral, FL location. Our ideal candidate is self-motivated and well-mannered with the ability to interact and communicate effectively with clients, vendors, and colleagues. Must be able to work Monday - Friday from 9:00 A.M. to 5:00 P.M. The Administrative Assistant efficiently handles a variety of tasks that assist all departments within our company. Do you value a company that puts employee satisfaction at the forefront of who they are? If so, GPI Geospatial wants you!
GPI Geospatial is a premier mapping firm for Transportation, Energy, Planning, Design, Construction, and Land Development throughout North America. Our vision is to be the most trusted provider of precision mapping, imagery, LiDAR, and land surveying services. We are part of GPI, a multi-disciplinary engineering firm providing planning, design, and construction services for transportation infrastructure and building system projects throughout the United States for over 50 years. Ranked in the Top 100 Firms by Engineering News-Record, GPI is a forward-thinking, innovative firm with a culture committed to excellence and fosters staff empowerment. For more information, visit: www.gpinet.com
Responsibilities:
Manage accounts payable, accounts receivable, and general accounting functions
Support vehicle fleet operations, including lease management, risk and maintenance oversight, and administration of the fuel card program
Prepare and distribute routine management reports, as well as reports requested by leadership
Oversee the purchasing, inventory control, and distribution of personal protective equipment (PPE) for field staff to ensure compliance with safety requirements
Assist the Survey department with lease management, equipment coordination, and collaboration with Survey leadership
Review and process employee timesheets and expense reports
Provide support to the accounting department as needed
Coordinate pre-qualification documentation and annual portal renewals with Ariba, Avetta, ISNet, NCDOT, FDOT, MDAD, and other agencies
Prepare and process client invoices in accordance with contract terms, client specifications, and company procedures to ensure timely billing and revenue recognitionaintain project records, including ordering Certificates of Insurance in accordance with contract requirements and maintain related compliance documentation.
Qualifications:
High School Diploma or GEI required (College is a plus)
Experience in Administrative and Accounting tasks
Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint; familiarity with Deltek Vantagepoint is a plus
Highly detail-oriented with strong organizational skills and the ability to prioritize multiple tasks under tight deadlines
Demonstrate ability to adapt to change with a positive attitude while maintaining productivity and focus
Strong analytical and problem-solving abilities with a focus on accuracy and efficiency
Ability to collaborate with cross-functional teams and interact confidently with clients, peers, and senior management
