Academic Program Specialist (Finance)

Organizational Summary:
The Zimmerman School at the University of South Florida - the fastest rising university in the nation (U.S. News & World Report, 2021) - is a leader in advertising and mass communications education. Working alongside scholars and professionals in the classroom and practitioners in the field, Zimmerman School students receive hands-on training and gain in-depth knowledge and understanding of the theoretical and practical aspects of mass communications.

The Zimmerman School offers innovative undergraduate programs in integrated public relations and advertising, multimedia news, and video production. At the graduate level, we offer a Master of Science degree in advertising with a focus on analytics and a Master of Arts degree in mass communications with specializations in strategic communication management and media studies.

Position Summary:
Assist in the administration of the Zimmerman School graduate programs. Provide support for Zimmerman School full-time and adjunct faculty, course scheduling, internships, scholarships, space planning and file maintenance. Assist with office duties, events and meetings.This position requires a high school diploma or equivalent, with four years of experience in office or administrative positions. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

FLSB1310 Equivalency:
4 years of directly relevant experience may be substituted for bachelor's degree.
6 years of directly relevant experience may be substituted for master's degree.

This position may be subject to a Level 1 or Level 2 criminal background check.

Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Contact the USF ADA Lead ( hr-ADA-Request@usf.edu ) to coordinate your accommodation request.The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.
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Working at USF
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With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region. At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees. We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.
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To learn more about working at USF please visit: Work Here. Learn Here. Grow Here .Graduate Program Responsibilities:

• Support the Director of Graduate Programs and Research in administration of the graduate programs.
• Assist prospective students with admission questions, providing detailed information about the graduate programs and entrance requirements.
• Maintain and process applications and admission files for Graduate Committee review.
• Correspond with candidate regarding admission decisions.
• Communicate with graduate students about academic program requirements, course requirements, prerequisites and course enrollments.
• Process course permits, maintain student files and records, conduct graduate checks and certify students for graduation.
• Notify students regarding issues related to academic standing (e.g., substandard grades).
• Assistant students with forms required for progression and graduation.
• Coordinate new student and graduate student orientations and assist with other events and meetings.
• Assist in hiring graduate assistants and processing evaluations.
• Maintain graduate student handbook and alumni database.
• Maintain graduate records in digital files.
• Maintain and update directories, webpages, email lists, checklists, etc.
• Collaborate with ZAP program staff in MUMA on accelerated masters program.
• Assist with graduate student recruiting and marketing.
• Prepare reports as needed.

School-wide Responsibilities

• Unlock (8:00 a.m.) and lock (5:00 p.m.) office, classrooms and labs daily.
• Input and update undergraduate and graduate course schedule in BANNER.
• Maintain spreadsheet schedule of ZSAMC classes.
• Provide support for adjunct faculty (e.g., hiring process, teaching resources).
• Provide support for hiring, onboarding and credentialing faculty and staff.
• Enter internship permits as required by Internship Director.
• Assist with scholarship process, including announcements and application reviews.
• Provide support for recruiting and marketing, events and meetings (e.g., planning, preparing materials, setting up, invitations, taking minutes).
• Provide support for annual awards banquet.
• Facilitate and support faculty in completing book orders and submitting midterm and final grades.
• Assist in scheduling classrooms and space for classes, student group meetings, special events, etc.
• Assist in ordering keys and providing building access for faculty and staff as needed.
• Serve as contact and provide support for student groups.
• Collect and file course syllabi.
• Facilitate FERPA compliance. (e.g., request and file student forms).
• Assist in maintaining digital school files.
• Perform clerical duties as needed (e.g., answering office phone, copying, posting information, processing mail, posting lab and conference room calendars).
• Assist Academic Services Administrator and School Director as needed.
• Perform additional duties as assigned