Accounts Payable Specialist (Finance)
Join TK Elevator as an Accounts Payable Specialist in Atlanta, GA, and take charge of accurate invoice processing and resolution!EDUCATION & EXPERIENCE:
- High School Diploma or GED required
- Associate's degree and/or equivalent 2+ years of direct accounts payables experience
- General Accounting knowledge
- Proficiency in MS Office, O365 and 10-key
- Experience with ERP systems, preferably Oracle
- Experience working in a Shared Services environment
- High degree of accuracy, attention to detail and confidentiality
- Excellent analytical, problem solving and decision-making skills
- Effective verbal, listening and written communication skills
- Effective organizational, stress and time management skills
- Demonstrates a sense of urgency and follow up on pending issues to meet deadlines
- Open to change and willing to learn new skills
- Ability to work independently and as a team member
TK Elevator is currently seeking an Accounts Payable Specialist in Atlanta, GA.
Responsible for all functions relating to the accounts payable process under limited supervision. The Accounts Payable Specialist will research and accurately resolve all invoice exceptions that occur in Basware, Appian, and Oracle for their assigned area. Exceptions will include Purchase Order and GL Coded invoices, as well as system generated errors. This includes providing research and support to branch offices and suppliers while timely resolving unpaid invoices placed on hold by the payables system. Specialist will be responsible for detailed review of payments prior to payments being sent to suppliers via check, ACH or wire to ensure invoices are processed for correct amount, paid to the correct vendor, and are allocated correctly.
ESSENTIAL JOB FUNCTIONS:
- Review and analyze exception reports within Basware/Appian/ Oracle ERP to resolve holds and allow high volume of invoices to process for payment.
- Identify root cause of defect preventing automated processing of invoices and working with branch offices and IT to mitigate system issues and other causes for exceptions in order to reduce future exceptions.
- Reconcile processed invoices by verifying supplier name, remit address, allocations and amount prior to releasing payments to vendor in compliance with appropriate policies and procedures.
- Responsible for managing two vendor accounts via statement reconciliation, including clearing invoices on hold, identifying and processing missing invoices, researching and resolving any PO/ Receiving issues with branch coordinators, and GL Coding of invoices according to policy.
- Manage monthly review calls with branch offices within assigned area to work towards hold resolution.
- Work as liaison between branch office and supplier to resolve issues with invoices.
- Provide urgent vendor reconciliation on accounts past due to ensure business is not interrupted
- Must be able to vet and confirm invoices with high level of accuracy and prevention of duplication prior to approving and submitting for wire payments to be issued. This includes foreign currency transactions, benefit payments, and urgent transactions.
- Must be able to understand intricacies of intercompany AP transactions with the factory and monitor multiple systems and reports for errors. Must show competency in ability to identify root cause of failures with multiple levels of difficulty and resolve issues to prevent future recurrence, while getting invoices processed and paid in a timely manner.
- Upload monthly Purchasing Card statement to Oracle ERP and provide to support to branch users during open allocation period while ensuring allocations are completed by month end cut off.
- Accurately process approximately 40+ consolidated invoices for freight, utilities, vehicle leases, uniforms, benefits, etc via upload to Oracle ERP in order to provide timely payment to critical suppliers.
- Partner with accounting to process cost corrections to jobs/ projects/ GL/ PO's to make sure cost for branch office is reflected accurately.
- Cross train in all roles within AP to ensure functional coverage and increase understanding of entire process.
- Additional duties as assigned
