Administrative Assistant (Environmental Consulting Firm) - Madison, WI (Finance)

Discover your full potential. At Tetra Tech, we are collaborating with industry-leading experts for a sustainable future for our world. We combine consulting and engineering with advanced analytics and technology to solve the world's most complex challenges. Our innovation hubs across the globe will enable you to share ideas and best practices while growing your professional network. Wherever you are in your career journey, you will benefit from working with world-class engineers, scientists, and technical specialists.

Apply today and join the company that is Leading with Science®.

This Administrative Asst I position is responsible for providing administrative support primarily to the Madison, WI office but also across the business unit as needed. You will support the office staff and ensure that all administrative tasks are completed accurately and delivered with high quality and in a timely manner.

Your Impact:

• Greet all visitors when they come to the office.

• Receive and sort and distribute daily mail/deliveries/couriers
• Perform other clerical duties such as filing, photocopying, collating, faxing etc.
• File, archive and retrieve documents and records
• Assist staff as needed with travel arrangements
• Order office and pantry supplies and maintain inventory
• Prepare general correspondence (letters, memoranda, minutes, agendas, etc.).
• Assist with preparation, production and shipping of correspondence, including client invoices, proposals, reports and other deliverables
• Proofread and edit documents for errors, grammar, spelling, punctuation, and consistent formatting.
• Maintain workplace safety by following procedures and controlling access (monitor guest logbook, office Emergency Action Plan coordination)
• Conduct and log monthly office safety inspections
• Update appointment calendars and schedule meetings/appointments as needed
• Keep conference rooms and open office areas tidy
• Set up conference rooms for scheduled meetings including webinars
• Order lunches as requested for meetings and lunch & learns
• Scheduling shipping pick ups
• Assist in project set up/project numbers
• Maintain an office contact list of staff phone numbers and email lists
• Other duties as required

Qualifications:

To perform this job successfully, an individual must be able to perform the duties and responsibilities satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required . Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Intermediate / experienced level skillset with MS Office Word and Outlook
• Intermediate level skillset with Excel
• M S PowerPoint intermediate skillset a plus .
• Familiarity with PDF editing software ( e.g. Adobe or Nuance PowerPDF )
• Understanding of latest technologies and ability to apply them
• Willingness to learn new software and technologies in support of this position
• Professional appearance
• Good team player with the ability to work collaboratively
• Strong organizational skills
• Solid interpersonal and communication skills both written and verbal
• Ability to be resourceful and proactive in dealing with issues that may arise
• Ability to organize, multitask, prioritize and work under pressure

Please note that visa sponsorship is not available for this role.

Life at Tetra Tech:

At Tetra Tech, we believe in fostering a supportive and dynamic work environment. Here's what you can expect as part of our team:

• Strong Organizational Culture: Our commitment to a positive workplace culture is evident at every level of the organization.

• Recognition of Drive: We celebrate and reward the hard work and dedication of our employees.

• Career Development Opportunities: We prioritize your professional growth and provide clear pathways for advancement.

• Collaborative Team Environment: Join a team that values every member's contributions and encourages collaboration.

• Comprehensive Benefits Package: Enjoy a competitive benefits package that supports your well-being.

• Merit-Based Rewards: Our financial rewards are based on performance, ensuring that your efforts are recognized.

• Work-Life Balance: We are dedicated to providing flexibility and promoting a healthy work-life balance for all employees.

About Tetra Tech:

Tetra Tech is the leader in water, environment, and sustainable infrastructure, providing high-end consulting and engineering services for projects worldwide. With 30,000 employees working together, Tetra Tech provides clear solutions to complex problems by Leading with Science ® to address the entire water cycle, protect and restore the environment, design sustainable and resilient infrastructure, and support the clean energy transition.

Tetra Tech is proud to be an Equal Opportunity Employer. All qualified candidates will be considered without regard to race, color, religion, national origin, age, disability, sexual orientation, gender identity, status as a protected veteran, or any other characteristic protected by law. Tetra Tech is a VEVRAA federal contractor and we request priority referral of veterans.

We invite applications from all interested parties.

Explore our open positions at https://www.tetratech.com/careers . Follow us on social media to learn more about our people, culture, and opportunities:

LinkedIn: @TetraTechCareers

X (Twitter): @TetraTechJobs

Additional Information

• Organization: 209 SWE