Specialist, Office Manager (Mid-Senior Level) (Administrative)
ERM is seeking an experienced, hands-on Office Manager to provide high-quality administrative management for ERM's 150+-person office in New York, NY and the Great Lakes Northeast Business Unit. We are seeking an organized administrative professional with a proven track record in successful office management to apply self-initiative, positive team attitude, and technical quality and creativity to support our Area Manager and Partners and ensure the New York office operates efficiently. Also, we're looking for someone who can engage our staff. This is an excellent opportunity for an administrative professional looking to join a global environmental leader in an exciting and growing industry.
RESPONSIBILITIES:
Provide operational and administrative support to office space oversight (e.g., office organization, building maintenance issues, internal and external office/people move), and vendor/supply procurement process. Keep management informed by reviewing and analyzing special reports, summarizing information, and identifying trends.
Manage office access/security systems and processes.
Oversee office incoming/outgoing mail and Federal Express/UPS shipments.
Manage BST Enterprise (GMS) system for processing office timesheets and backup support for other business unit offices.
Supervise office activities to achieve maximum expense control and productivity.
Assist local Partners by providing Rydoo support for expenses and CWT for travel support and provide backup for business unit offices.
Assist local Health and Safety Lead with office.
Provide new hire onboarding training and be office point of contact.
Deliver high-quality document editing and formatting using ERM templates, ensuring proper organization, thorough proofreading, and an additional quality review to identify errors and inconsistencies.
Manage office operations, including building relationships with property managers and vendors (i.e., office supplies, office equipment, repair/maintenance), and review and approve supply requisitions.
Support business unit Certificate of Insurance requests.
Manage the development of and compliance with consistent procedures and policies for office activities, measuring results against standards and making necessary adjustments.
Oversee local meeting and event coordination.
Promote and drive ERM culture for local office, including health and safety, morale, and sustainability.
Liaise with our IT team on system updates, monthly calls, communication and support to local staff.
Support the Sustainability Network by collecting and manipulating North American business office data for public reporting.
REQUIREMENTS:
7+ years of administrative, project management, or financial experience in a professional services/consulting environment preferred.
Public Notary a plus.
Excellent communication skills (both written and verbal).
Must be able to work with other employees all over the globe.
Strong computer skills, including MS Office (Word, Excel, PowerPoint, Outlook, Teams and Project); and Salesforce.
Ability to work independently to manage and coordinate multiple project assignments simultaneously in a deadline-driven environment.
Detail-oriented and proactive, with strong follow-through, adaptability in agile environments, and the ability to effectively prioritize tasks.
Strong organizational, scheduling, and logistics skills.
Ability to work as part of a team and be a self-starter.
For the Office Manager position, we anticipate the annual base pay of $61,000 – $76,186 USD. An employee's pay position within this range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, geographic location, performance, shift, travel requirements, sales or revenue-based metrics, and business or organizational needs. We also may have instances where employee's fall outside of the range based on the factors noted above. This job may be eligible for bonus pay (casual and fixed term/flex force employees are NOT bonus eligible).
We offer comprehensive package of benefits including paid time off, medical/dental/vision insurance, 401(k), and any other benefits to eligible employees. (Casual employees and regular employees scheduled under 20 hours a week are not benefits eligible).
You can apply for this role through https://www.erm.com/careers/apply/ or through the internal careers portal if you are a current employee.
Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, or any other form of compensation that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company's sole discretion, consistent with the law.
Who We Are:
As the largest global pure play sustainability consultancy, we partner with the world's leading organizations, creating innovative solutions to sustainability challenges and unlocking commercial opportunities that meet the needs of today while preserving opportunity for future generations.
At ERM we know that creating a diverse, equitable and inclusive work environment is an essential part of making our company a great place to build a career. We also see our diversity as a strength that helps us create better solutions for our clients. Our diverse team of world-class experts supports clients across the breadth of their organizations to operationalize sustainability, underpinned by our deep technical expertise in addressing their environmental, health, safety, risk and social issues. We call this capability our “boots to boardroom” approach for its comprehensive service model that allows ERM to develop strategic and technical solutions that advance objectives on the ground or at the executive level.
Please submit your resume and brief cover letter. Based on review of these responses, shortlisted candidates will be invited for interviews.
ERM does not accept recruiting agency resumes. Please do not forward resumes to our jobs alias, ERM employees or any other company location. ERM is not responsible for any fees related to unsolicited resumes.
ERM is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender, sexual orientation, gender identity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.
Thank you for your interest in ERM!
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